Seven Tips to Help You Become a ‘Supercommunicator’

7 Tips to become a super communicator

Every time the front door of my gym swings open and a member breezes into the space, the entrance staff cries out “Have a great workout!” Five years into giving limp waves in return, I bellied up to the desk and asked the staffers how they were doing.

Thus began my weeklong experiment in being one of the “super-communicators”. My bible was bestselling author Charles Duhigg’s zippy psychology self-help book of the same name. Inspired by his own chagrin at being a less than sterling conversational partner – with his children, wife and employees at his former workplace – he committed himself to learning how to talk to others in a way that makes them feel heard.

Supercommunicators are rarely the most dynamic people in the room. They are the normies who are blessed with the ability to make those around them feel truly understood. The benefits aren’t only altruistic. Supercommunicators are scarily good at getting what they want.

So here goes my week of trying to live like somebody who is fueled by more than nervous energy, and possessed with the true gift of gab.

Saturday: mirror their wants and needs

It’s my warm-up day, and I’m starting off with a low-stakes audience. After we talk about the post New Years crowds, I ask the gym’s front desk denizens what they all do when they’re not sitting behind a front desk. A bit of an overstep, perhaps, but they’re game. One tells me that he is an actor and poet. Another says he is still in high school and considering joining the military. And the woman tells me that she is a plus-size model.

I think of Duhigg’s “matching principle”– mirroring somebody’s wants and needs is a way of drawing them closer, so I tell her that I’ve been dreaming of becoming a silver hair influencer ever since I stopped dying my hair. (It’s true.) She chuckles and shares the information of a few modeling agencies I might consider hitting up. As I wrap up my conversation and head over to the treadmill, I feel like myself – but on speed.

Sunday: laugh your way into their heart

I swing by my parents’ place, determined to try out Duhigg’s advice about laughter, which he says is invaluable for forging bonds. I think of some of the giddy meetings I overhear taking place behind glass walls at work. What jokes can they possibly be telling? Turns out little of what people laugh at actually constitutes funny material. According to the work of the British researcher Robert Provine, the vast majority of laughter follows “rather banal remarks”.

Unfortunately, the conversation at my childhood home is more baleful than banal. My father and mother are looking after my sister’s elderly cocker spaniel, who is recovering from eye surgery. So I remember that pivoting the conversational tone to reflect the needs of others is another key Duhiggism. I ask my parents about the daily routine with their four-legged patient, then how they are feeling about their adventures in dog-sitting. (Small talk that moves past the surface and asks people how they feel about the information in play, is another Duhigg tip.) Turns out my parents have a lot to say.

Monday: use your influence

Many of the examples in Duhigg’s book end in a supercommunicator influencing others to land on a desired outcome. I decide to try to charm a customer service representative to give me a better deal on my fitness app. Sadly, there is no phone number available, so I strike up a conversation with the chat software. My partner tells me his name is Ken, and assures me he is a real human. I comment on the dreary east coast weather, dash off a sad face emoji, then put in what I hope is a low-key request for a lower monthly fee. Then I say I can imagine he might feel taken advantage of when people ask for more than he is equipped to give.

“I’m just having a difficult time answering your questions. I’m not really used to talking about myself, especially in this case,” Ken tells me. My next reply to him, studded with weirdly placed “lol”s, evidently scares him away. “We’re offline,” a text bubble informs me.

Tuesday: assess what kind of conversation is needed

I’ve done something to annoy my husband. I would tell you what it was, but that would annoy him even more. He’s quiet throughout dinner. Duhigg says that the first step to a successful dialogue with a loved one is to figure out what kind of conversation the other person is looking to have. He likens this to the way elementary school teachers ask their students in distress: “Do you want to be heard, helped, or hugged?”

The cornerstone of Duhigg’s strategy is grouping conversations into three overarching buckets: “What’s This Really About?” (the most goal-driven back and forths), “How Do We Feel?” (a forum for airing feelings, otherwise known as “venting”), and “Who Are We?” (where participants banter about the new TV show they’re obsessed with or gossip as a way to establish their tastes and identities). “Do you want to discuss what I can do differently in the future, or is this about how you’re feeling?” I ask my beloved after dinner. He grunts and buries his face in a magazine. I remain a stupidconnector.

Wednesday: prepare a list of topics to discuss

No-grain diets. E Jean Carroll. A mutual friend’s bizarre career pivot. So goes the list of topics I have prepared for a lunch date with a former colleague who, I fear, wants me to do him a favor. According to Duhigg’s book, showing up to a meeting with a list of conversational topics will obviate the need to scramble for chatter, thus freeing up participants to be present and leave the scene in better moods. Over cheeseburgers, I steer the chat through my premeditated agenda, and find myself feeling leagues less frenetic than usual. After the server has cleared our plates, my ex-colleague clears his throat. But he doesn’t want to ask me for a favor. He wants to tell me about his teenage child’s recent struggles. Humbled, I listen.

Thursday: repeat what they’re saying

I’m falling behind on a story (midday lunches have that effect). Per Duhigg’s findings, reading non-verbal cues is essential, so I ask my editor for a video chat and steel myself to deliver the news face to face. My colleague is harried – more than I would have realized had I shot off an excuse on Slack. I ask them to tell me more about the work on their plate. “Looping for understanding” is a Duhigg-suggested tactic of slowing down a difficult conversation by listening to the other person’s hardship, repeating what you’ve heard, and then sharing what you have to say.

I assure my editor that they are doing a phenomenal job. By the time I get around to my own update, the pressure in my chest has dissipated. It’s evident that my failure to file my article on time is the least of the editor’s worries.

Friday: pay attention to non-verbal clues

My family has dinner with friends. The wife is incredibly kind and brilliant but after years of social visits, I have yet to walk away feeling like we have much in common. I don’t even have her phone number! Tonight is going to be different, though.

Showing that you are listening is just half the battle, I now know. You need to actually pay attention – with your ears and eyes – picking up on clues, and steering the conversation accordingly. I tune into her moves like a hawk-eyed naturalist. I perk up when she says “yeah” or “uh-huh”, which is a sign of somebody being engaged (or “back-channeling”, as Duhigg calls it). I note when she interrupts me, a sign she wants to skip ahead. Our conversation is more loose and fun than I was expecting. As I am leaving we exchange phone numbers. And when I reach home, I see she has followed me on Instagram. Huzzah!

Source: Lauren Mechling, The Guardian

“Communication works for those who work at it.”
– John Powell

Did you know this about disc?

DiSC is an assessment that aids with effective communication

With Conversation Starters on Catalyst, teams have an easy and fun way to tackle common challenges that hinder performance and move to tangible change. By combining DiSC with simple discussion guides, teams can talk about personality-based differences and how they affect group performance.
 You will:

  • Get to know each other faster
  • Communicate more clearly
  • Make better decisions together

 Getting started is easy!

  1. Visit the Your Groups feature on Catalyst
  2. Create and save a group with people in your organization
  3. Click into Conversation Starters and choose a topic

4 Differences Between Learning and Development

4 Differences between learning and development  

HR professionals are under a lot of pressure to prove that leadership development programs have a return on investment. When leaders’ time is precious and financial resources are limited, how do organizations get the most out of their programs? One way is to focus on the difference between learning and development. But what is the difference between learning and development?

Learning is defined as gaining new knowledge. Development is applying that knowledge to drive results and growth. When it comes to leadership, we simply can’t afford to build programs where leaders are learning but not developing.

For starters, if your leaders are learning but not developing, you might see one or more of the following:

1. The organization relies too much on self-directed learning.

It’s common to hear that leaders should own their development. Yes, it’s true that leaders should fully participate in development and try to apply what they’ve learned to get better. What this doesn’t mean is that we should only rely on self-directed learning.

Many organizations invest in huge online libraries of learning content. They promote them to leaders as a “one-stop shop” for building leadership skills on demand. Sounds great, right? As an added bonus, this content is often high quality and presented in a compelling way.

Unfortunately, this “build it and they will come” strategy doesn’t provide the same benefits as a more coordinated leadership development program. But what does a more coordinated program have? Leaders can also practice skills in a safe environment and socialize new behaviors while working with their peers.

Lately, leaders have been asking for more development experiences with a social component. In the era of virtual and hybrid work, leaders feel more isolated from their peers. According to DDI’s recent Global Leadership Forecast, their most desired development experience is instructor-led training. Meanwhile, self-paced digital learning is near the bottom of the list of preferred learning methods.

2. Leaders participate in programs but don’t change and grow.

Learning only becomes development when it’s applied on the job. When leaders go to training programs but don’t change their behavior, they may have learned, but they certainly haven’t developed.

Does this cause a lack of change and growth? It’s often a shortage of self-insight. Resources like 360 feedback tools and simulation-based assessments uncover blind spots. These resources also do a good job of showing leaders why they need to change and how they can do it. In addition, with the data and insights these tools provide, leaders become more committed to making a change.

Leaders also have a hard time changing when they feel their employee development isn’t connected to the organization’s business or cultural priorities. If the same learning programs have been in place for years despite significant changes to the organization, leaders may see the programs as outdated, irrelevant, or a mere formality. But how do top organizations avoid this? Regular leadership needs analyses are a good place to start. It can also be helpful for organizations to align development offerings with the challenges their leaders are facing today.

3. Learning is episodic and lacks “connective tissue.”

When learning is event-based and not part of a bigger development experience, it’s hard to build the momentum for meaningful leadership development. Leaders may have a desire to make the most of leadership development opportunities, but ultimately, they need guidance and direction to do it. As a leadership development professional, your job is to create that structure, accountability, and engagement.

For this reason, many organizations have adopted a learning journey approach. This approach treats development as behavior change that takes place over time. Leaders achieve behavior change through a focused mix of formal learning, one-on-one coaching, assessment, and online reinforcement tools (like job aids, microcourses, chatbots, and practice simulations). In a learning journey, leaders are given a road map for development as well as all the ways they can apply their learning on the job.

DDI research on the impact of learning journeys shows that organizations that adopt this approach are 3.4X more likely to have high-caliber leadership development. These organizations are also 2.9X more likely to have high leadership strength and 2.5X more likely to be financially successful.

4. Learners don’t have support from their leaders.

Learners have the best opportunity to develop when their own leader supports them with coaching. In this environment, learning is the means to better performance, but not the end. For learning to become development, the learner’s leader must challenge them to apply new skills and provide meaningful feedback.

Some well-meaning managers may send struggling leaders to training programs so that “HR can fix them.” While someone struggling with their leadership skills should certainly participate in leadership development, relying on HR to fix performance issues is a sign that the leader’s leader could play a more active role in their development.

Source: DDI, 2023

“If you cant fly, then run. If you cant run, then walk. And, if you cant walk, then crawl. But whatever you do, you have to keep moving forward”. 
– Martin Luther King Jr.

Did you know this about disc?

DiSC is an assessment that aids with effective communication

Your Colleagues

  • In the Your Colleagues section in Catalyst, users can:

    • Learn their colleagues’ strengths, when to pull them into a project, and what stresses them out
    • Compare preferences and tendencies across a range of workplace behaviors using the DiSC model
    • Gain access to tips that help them work better together in a variety of situations

    Many Catalyst users review this section before heading into a meeting or kicking off a new project with a coworker.

7 Ideas for Continuous Virtual Team Building

7 ideas for continuous virtual team building

We all have become more familiar with the virtual world over the years, whether we have wanted to or not. Team building can be difficult when you are not face to face so here are seven ideas to promote team building through a screen.

    1. Leverage technology

    If your company has embraced remote work, your teams likely have already been videoconferencing. This is essential for enabling colleagues to see each other face to face.Videoconferencing certainly isn’t the only technology you can harness to reduce the perception of distance between people. Also consider using:

    • Technology platforms (e.g. Slack, Microsoft Teams) through which people can post messages, chat and share pictures, for example
    • Social media (e.g., private Facebook chat groups or similar)
    • IM

    These additional options promote more frequent, direct communication between individuals, and can help to recreate some of the spontaneous or more relaxed conversations that people would have in the office.

    1. Schedule regular virtual meetings

    It’s one thing to videoconference at all, and it’s another thing to commit to doing it regularly. If you want your teams to feel a real sense of camaraderie and familiarity, scheduling meetings at least once per week is optimal. This includes both:

    • Team meetings
    • One-on-one meetings with direct reports

    Allow time in each meeting for small talk and personal discussion, during which employees can talk about what’s going on with them either at work – including how they may need support – or outside work.

    1. Take personal quizzes and share the results

    An essential component of teamwork training is understanding where other people are coming from, and how that impacts their working and communication styles.

    Why not have your team take a personality quiz, such as the popular DISC assessment, and share their results with each other over a video call? This has the benefit of:

    • Increasing self-awareness
    • Educating colleagues about each other
    • Enhancing empathy and emotional intelligence (EQ)
    • Decreasing the potential for conflict
    1. Host virtual events

    Who says you can’t throw events in a virtual environment? If you videoconference for work, you can also videoconference to socialize and strengthen relationships among colleagues.

    Invite your team to gather virtually for lunch or happy hour – whatever is appropriate for their time zone.

    During these events, you could ask employees to share a few photos of their favorite memories or major life events over the past year to discuss with the group. Or, you can play some fun games (more details coming up next). Have a bigger budget to play with? Try coffee or chocolate tasting sessions.

    1. Play games

    The possibilities here are endless, but the goal is the same: To have fun and share a laugh and friendly competition with colleagues while learning about each other.

    Game ideas:

    • Online bingo
    • Online escape rooms
    • Getting to know each other games, for example:
      • “This or That,” during which employees answer a series of questions about their personal preferences and can talk a bit more about themselves, such as:
        • Beach or lake?
        • Coffee or tea?
        • Movie/TV shows or books?
      • Kahoot, which is an app in which game administrators can pick a few categories (ex., favorite vacation destination or pets’ names), employees create their own questions and answers, and their colleagues have to guess the correct answers
    1. Establish virtual mentor-mentee pairings or virtual work buddies

    Mentorship programs can exist in virtual spaces, too. Similarly to how entire teams and managers and direct reports meet regularly, mentors and mentees should also videoconference on a regular basis to check in and give mentees an opportunity to ask questions or obtain coaching.

    If a remote employee is new to the organization or has recently changed roles or teams, it can also be helpful for their manager to assign them to a workplace buddy. This person can help to facilitate their transition, answer questions and just serve as a familiar face.

    1. Move employee resource, or affinity, groups online

    Employee resource groups and employee affinity groups can be a great opportunity for remote employees to get involved with an organization and establish connections with people who share their life circumstances, interests or hobbies.

    For example, employees who are former veterans or who are interested in supporting veterans in the workplace could videoconference regularly to discuss those issues and share ideas.

    Or, employees who enjoy reading or movies could form virtual book and movie clubs. Similarly, employees who are interested in fitness and personal wellbeing could create virtual groups focused on those topics – and even create virtual challenges.

“Talent wins games, but teamwork and intelligence win championships.” 
– Michael Jordan

Did you know this about disc?

DiSC is an assessment that aids with effective communication

How To Know If Your Leadership Is Helping Or Hurting

What if you’re unintentionally hurting the people you lead?

Here are some ways that may be harmful, even if they seem helpful:

1. Not giving employees a chance to show what they’re capable of. Allow people to show you why they were hired and how much they can do. One of your most important abilities as a leader is to let people shine.

2. Telling people what to do instead of letting them show you what they can do. Telling people what to do isn’t leadership, it’s direction. Leadership means creating a space for others to accomplish their best.

3. Constantly speaking and not allowing others to express their opinion. Listening only to your own voice harms your credibility and disempowers your leadership. Power doesn’t come to those who speak the most but to those who listen best.

4. Providing solutions to problems other people should be solving. You should not be the fixer of all problems.. Allow your people to develop solutions—their abilities will grow and they’ll come up with things you might not have thought of.

5. Complicating simple business processes. Keep things as simple and uncomplicated as possible. People have enough to do without the bother of unnecessary bureaucracy and complicated processes.

6. Saying things like “I know best.” Even if you know you’re right, it’s far more effective to guide people into the answer through dialogue and communication. People want to know they’re contributing, not just following orders.

7. Giving rewards where there hasn’t been effort. In many companies where I coach, it’s common practice to give bonuses regardless of the effort people put in. This approach only creates a culture of mediocrity.

8. Playing favorites with your team. For any leader, fairness builds trust and trust is everything. Treat everyone with the same respect and be equitable in providing opportunities.

9. Saying you’re going to do something but you don’t. Any time you don’t keep your word, your leadership loses respect and credibility.

10. Shaming, criticizing or blaming others publicly in meetings. As the saying goes, appreciate in public and criticize in private.

Lead from within: Most leaders have good intentions, but those intentions sometimes lead to bad results. Try to keep your eye on the consequences of everything you do as a leader and ask yourself whether it’s helping or hurting.

 
Source: Lolly Daskal

Don’t Miss Out on the Power of Failing Forward

Gene Kranz, NASA Flight Director for the ill-fated Apollo 13 mission, famously said, “Failure is not an option!” And indeed, in that case, with the lives of three astronauts on the line, he was right. But for the rest of us, failure is not only an option; it is inevitable if we are pushing the boundaries of our performance and driving hard for results.

The Difference Between Average and Achieving

In life, the question is not if you will have problems, but how you will deal with your problems. If the possibility of failure were erased, what would you attempt to achieve? When you consider the people on your team, is the fear of failure or a fear of your response to failure holding them back?

Which Way are You Failing?

Obstacles and challenges are a part of high-performance leadership. They are going to happen, and you will have times when you won’t get it right. The question you need to consider is, are you failing forward or backward? When the people on your team have setbacks, which way do they lean?

When someone fails backward, they will blame others or portray themselves as the victim. When someone fails forward, they will take responsibility for what happened and look for ways to ensure it doesn’t happen again. When my kids were teenagers, a motto we lived by was, “make all new mistakes today.” People who fail forward learn from each mistake, so it doesn’t happen again.

I failed, but I Am Not a Failure

Another characteristic of someone who fails backward is the relationship they have with the failed effort. Instead of viewing the setback as an event, they consider it as defining who they are. Failure is an event; it does not define who you are. People who fail forward view failure as feedback. The failure does not define them; they just learned something that doesn’t work. It was reported that when Thomas Edison was asked how he persisted through so many failures of the light bulb that he said, “I have not failed. I’ve just found 10,000 ways that won’t work.” People who fail forward persist.

What are You Communicating to Your Team?

How you view your failures, mistakes, and setbacks communicates a lot to those around you. If you want people (at work or home) to grow and develop and become the best they can be, they must have the freedom to fail. Then they must take the learning from those setbacks and put them to work as feedback on how to do it better next time. Thomas Watson, the founder of IBM, once called an executive leader to his office after the failure of a new product that had cost the company millions. The executive was sure he was to be fired and had prepared himself for that certainty. When the executive arrived in Mr. Watson’s office, he commented, ” I guess you are going to fire me.” Watson’s response is priceless and a great reminder for us all. Mr. Watson responded, “Fire you!! I just spent millions educating you, now don’t let it happen again!”

All failure is feedback and education about what does not work. Encourage those you serve to stretch and try new things, and when they come up short, encourage them to fail forward, take the learning and try again. Don’t waste the investment you are making in their personal development.

Source: Perry Holley via John Maxwell’s blog

8 Quick Tips to Dodge Burnout

To perform their best, leaders must nurture their minds and bodies.

Twenty years ago, the sudden emergence of ESPN’s daily poker broadcasting sparked global debate. How does card playing merit coverage, given the absence of spherical objects and sweaty high-fives? The emerging consensus that cards, chess, and spelling all qualify made sense to me only when I returned to the dictionary. Merriam-Webster defines an athlete as “a person who is trained or skilled in exercises… requiring physical strength, agility, or stamina.” Like chess, leading change requires stamina and takes a toll physically, mentally, and emotionally.

Leadership’s daily demands create a high-stress work environment. In a December survey, 76% of workers reported burnout. These challenges are especially prominent among leaders, and even pre-date the pandemic: school principals, for example, are nearly twice as likely to experience stress symptoms than the general population. Managing change daily on tight timelines requires nonstop communication, often with overstretched team members and stakeholders. The work requires the pace of a sprint for the duration of a marathon.

For both athletes and leaders, sustaining performance throughout an intense season requires careful planning and consistent execution. For their part, leaders need good mental acuity and energy to support decision-making. Leaders benefit from a comprehensive plan that parallels the holistic benefits of an athlete’s support system.

These 8 strategies create the foundation for optimal leadership performance:

1. Be clear on your priorities.

Fulfilling a leadership role requires clear vision not only for the organization but also for yourself. What is most important in your life? What do you want to drive toward, and why? How do these priorities compare with your role’s goals? Alignment between what your personal mission and your daily professional experiences is essential for fulfillment and for preventing or mitigating burnout. 

2. Fuel your mind and body.

What you eat directly impacts the quality of your thinking. Intentionality here is especially important, as high stress levels can lead to cortisol hormone spikes, which increase appetite and emotional eating behaviors. As a school leader, I often skipped meals due to a busy schedule and forgot to drink water; on other days, I chose to eat something on the go. Processed foods are low in nutrient density; consuming foods dense with nutrients — such as seafood, eggs, nuts, seeds, fruits, and vegetables — and sufficient water is essential for brain activity. Slowing down lets your body absorb the nutrients in your food. If you make time to sit, connect with other humans in a relaxed environment, and chew your food fully, your brain serves you better.

3. Exercise sustainably.

Athletes must move their bodies to promote recovery and strong performance. Leaders typically fall short in one of two ways. Many don’t move enough; twenty minutes of light exercise can trigger the release of serotonin, which makes you feel more focused, emotionally stable, happier, and calmer. The movement need not be extreme: walking helps you think, improves your mood, and helps you sleep better.

If you have developed an exercise habit, evaluate whether it is supporting your goals. When an intense fitness class leaves you nauseous, exhausted, or injured, how does that help you? High intensity work, in fact, can promote brain fog. Is that actually what you want to do before your strategic planning session?  The ideal is somewhere in the middle. A balance of resistance training and aerobic work appropriate for your capacity and skills will best support you. Strength training has been found to improve sleep and cognition and to alleviate anxiety and depression.

4. Sleep.

For all humans, sleep is one of the most important things you can do, yet most Americans don’t get enough. Being underslept correlates with poorer decision-making and health. The really hard part is that, when you’re sleep deprived, your brain does not realize how sleep deprived it is. Take steps to ensure you are getting the sleep you need. Wind-down routines leading to a dark, cool bedroom help you bring your best self the next day.

5. Balance work and rest. 

It’s important to think about balancing work with rest and recovery, both in the short and long term: day, week, month, year. Most people enter unsustainable professional stretches, whether driven by a new project, understaffing, or significant disruption to work conditions. The rate of work at these times must be balanced by rest in order to avoid burnout. Periodic pushes may be unavoidable, but they must be balanced with rest and recovery. Don’t throw yourself out as the starting pitcher every day all year. Build a full bullpen by empowering your team around you. There’s a reason why leagues track player minutes and throw counts precisely. You have to periodize to avoid overuse and burnout. Conventional schedules allocate time for you to rest: use your nights, weekends, and vacations to unplug and recover. 

6. Regulate your emotions.

Athletes are able to regulate their emotions to bring out their best performance. Emotional stability brings out the best performance in you and your team. Practicing mindfulness, noticing your emotions in the moment, breathing, and building awareness of specific emotions all support your ability to lead. After practicing these strategies for your own emotional health, consider creating pathways to support your team in doing the same. Cultivating a space in which people feel safe to continually improve starts with you. 

7. Learn.

Elite athletes stay on top only by getting better each day. Modern teams have improved in recent years by drawing upon new sources of information, such as video and data analytics. Leaders, too, must intentionally seek out ways to learn. Dedicate time to reflect daily on what went well and what didn’t. Actively solicit feedback from your coach and your colleagues, and show your team how you have incorporated their opinions. Creating a culture in which your team learns starts with you.

8. Build habits and routines.

40% of our behaviors are habitual. Busy schedules do not allow for daily conscious choices in prioritization, rest, nutrition, movement, learning, and emotional regulation. Building consistent routines in each of these domains is essential to bringing your best each day. In the long run, consistency outperforms short, intensive bursts.

We receive and internalize complex messages about our bodies and our work. Optimizing for leadership performance requires aligning professional and personal visions with habits. As with professional sports, leading change requires discipline around the clock to maximize your results.

Source: Leading Well, Leaders as Athletes