8 Best Practices for Remote Learning With Dispersed Teams

8 Best practices for remote learning 

How do you train your people when no one’s (or at least not everyone’s) in the office? Setting up effective learning for remote workers can be a challenge, even for trainers with years of experience leading sessions.

Here are some best practices for planning, designing and running your organization’s distance learning programs, whether you’re orienting new hires, cross-training your existing staff or introducing new procedures and tools.

1. Study your training platform before you teach with it.

Every remote conferencing platform – whether it’s Google Meet, Zoom, WebEx or something else – has its own features (and quirks). It’s a good idea to understand those before you’re leading a live event so you don’t run into technical trouble.

To help you understand the basics, the platform should offer how-to videos. You can also search for reputable walk-through tutorials on YouTube.

If your organization has a team or person with experience delivering continuing education for remote workers, partnering with them can help you prepare your training. You can show them what you have in mind and ask for their advice and feedback. Questions to consider:

  • What technical or production issues do I need to address before the session?
  • Are there any other issues I should prepare for, and how do I handle them?
  • Can you sit in for all or part of my first session in case I need help?

2. Prepare your trainees for success.

As you’re learning your remote learning platform, you can put together a “tips and tricks” document to share before the first session. This will help ensure that all learners have the best chance of focusing on the content rather than struggling with the technology.

For example, your document might cover:

  • How to connect securely with the platform
  • What you can expect to see when you join the session
  • What are the expectations for cameras and microphone usage
  • How to use the platform’s chat tool to ask questions or raise your hand
  • How to use other features, like Zoom’s breakout rooms for small group discussions

In addition to remembering that everyone may have differing comfort levels with technology, there are other technical differences to consider.

For instance, if your staff is scattered geographically, be mindful of time zone differences. No one learns well if they have to get up in the middle of the night or linger for another hour at the end of a long workday for a training session.

If your remote team members are in different parts of the country (or the world), you may need to schedule multiple sessions at different times. When it’s important to have everyone on the same video call, choose the time carefully and keep it as brief as possible.

3. Manage expectations for remote training sessions.

Be prepared for unexpected situations and how to handle them gracefully. A dress rehearsal of your session is always a good idea because it can uncover issues you didn’t anticipate.

You can also let trainees know ahead of time that you empathize with the challenges of working and learning while at home. For example, you might say that you understand if they need to mute and step away for a moment to deal with family members or other unavoidable disruptions.

4. Plan your sessions with a variety of learning styles in mind.

Catering to multiple learning styles makes remote learning more effective for more people. As you plan your sessions, think about adult learning styles and how to offer something for each one.

For example,

  • A quick spoken review of your employee tips document at the start of the session can help
    auditory learners get comfortable.
  • Chat discussions can help employees who are more comfortable writing their questions than asking
    them aloud in front of their peers.
  • Charts and videos can help visual learners grasp the concepts you’re sharing.

What about hands-on learners? You can support them, too, with a little advance preparation.

If your time and budget allow, you can mail your trainees a packet of the materials they would get for an in-person training, so they can follow along.

5. Use videos to take your trainees behind the scenes.

Not every element in your online trainings needs to be live. Pre-recorded videos can be a good way to introduce trainees to people and departments they can’t visit in person.

For instance, you can include a short video of your contact center director walking through the contact center to show what it looks like. Or you can walk through HR or engineering to let those employees introduce themselves.

6. Help your trainees focus.

Try to minimize distractions, especially during large-group training sessions. Ways to do that include:

  • Muting microphones for everyone but the current speaker
  • Showing only the current speaker’s video during key portions of the presentation
  • Encouraging attendees to turn off their camera while they eat lunch, if your session is during their lunch hour
  • Invite trainees to ask questions in chat at the end of the program

7. Encourage employees to participate.

As in a physical classroom, it’s wise to check in with your students as you teach. The following strategies can help you assess how things are going for individuals and the entire group:

  • Ask a participant who’s been quiet what they think about the topic.
  • Invite students to break into smaller groups or digital breakout rooms to discuss a lesson and prepare a brief presentation.

You might also consider employing a digital game-based learning platform like Kahoot! to reinforce learning. When appropriate, add to the fun by including humorous answers and offering prizes. This encourages employees to engage more fully with the content in the spirit of friendly competition.

Game-based learning can also be a fun way to build upon knowledge – especially if you provide additional narrative and context for select questions. A new employee orientation, for instance, may include a question that touches upon a lesser-known workplace perk.

8. Learn from each session.

The learning doesn’t stop when the training session ends. As a trainer, it’s a good idea to review each training with your team to talk about what worked and what didn’t. If you record the sessions, you may use some segments for “postgame analysis” while others are incorporated directly into future online events.

Finally, consider reaching out to attendees for feedback. Online surveys that offer anonymity are especially useful. Calling a few attendees to get their first-person reactions to the experience may provide clearer, more useful feedback than relying solely upon a generic, multiple-choice survey.

Source: Michelle Kankousky, Insperisty

“In the world of remote work, the key is not to prioritize what’s on your schedule, but to schedule your priorites”. 
– Stephen Covey

Did you know this about disc?

DiSC is an assessment that aids with effective communication

Your Colleagues

In the Your Colleagues section in Catalyst, users can:

  • Learn their colleagues’ strengths, when to pull them into a project, and what stresses them out
  • Compare preferences and tendencies across a range of workplace behaviors using the DiSC model
  • Gain access to tips that help them work better together in a variety of situations

Many Catalyst users review this section before heading into a meeting or kicking off a new project with a coworker.

Tips for Transforming Complacency into Contentment

tips for transforming complacency into contentment

As an organization, your people are your most valuable asset. Everyone brings insight, experience, and expertise to their roles that elevate your business, and it is important that your investment in your people reflects their value to prevent complacency.
While complacency can mean trouble, there is a more positive reason that people in your organization are not angling for the next promotion: contentment. Contentment is a positive state of satisfaction and peace with one’s current situation, balanced with an openness to growth and change. That openness to growth and change is a key element of turning complacency into contentment, and our research gave valuable insight into how to shift the thinking and re-engage your workforce.

The Fine Line Between Complacency and Contentment

We found that there is a fine line between complacency and contentment. As in life, there are ebbs and flows to the levels of engagement in one’s job. There are times when people are more invested in their careers than their personal lives, and vice versa.

Not all employees are striving to always climb the corporate ladder, and that is okay. Not everyone seeks to be a manager of people but can provide exceptional value to an organization. The key differences between complacency and contentment are the levels of engagement one has with their position and organization. For example, someone who is content in their position will participate in upskilling opportunities to gain more expertise, take advantage of work/life balance by fueling their personal lives in their time away from work, but being fully engaged while they are present at work.

How to Turn Complacency into Contentment

Our respondents shared valuable insight into the reasons they would consider internal career advancement, even if they are content in their current roles, and these are the top five considerations for investing in their current organization.

  1. Promote Work/Life Balance: Promote flexibility and communication.
  2. Foster Trust: Get to know each other on a deeper level.
  3. Nurture a Positive Organizational Culture: Understand that everyone is different and get to know yourself and others better.
  4. Mentorship From Current Leaders: Make time for informational interviews or a mentorship program.
  5. Commitment to Purpose: Communicate clearly about how each person’s contributions impact organizational goals.

Leverage these skills can start turning complacency into contentment in your organization. By actively engaging in self-improvement, recognizing accomplishments, and creating opportunities for growth, complacency can be transformed into genuine contentment.

Source: Wiley, Everything DiSC

“Permit yourselve to change your mind when something is no longer working for you.”  
– Nedra Glover Tawwab

Did you know this about disc?

DiSC is an assessment that aids with effective communication

Everything DiSC Productive Conflict

Everything DiSC® Productive Conflict increases learners’ self-awareness around conflict behaviors, helping them effectively respond to uncomfortable and unavoidable challenges of workplace conflict. 

Rather than focusing on a step-by-step process for conflict resolution, this learning experience combines the personalized insights of DiSC® with the proven science of cognitive behavioral theory to help participants recognize and transform their destructive habits into more productive responses.

Productive Conflict Video

5 Benefits of Team Building for Remote Teams

5 Benefits of team building for remote teams

In today’s digital era, remote work has become standard, giving employees flexibility and autonomy. Yet, maintaining strong team bonds remains a challenge. At Aha! Leadership, we see team bonding as essential, not just a bonus, for our success. Here’s why:

1. Fostering Trust and Collaboration
Regular team bonding activities help build trust among team members. When trust is established, collaboration becomes seamless. Employees feel more comfortable sharing ideas, asking for help, and working together towards common goals.

2. Enhancing Communication
Team bonding events provide opportunities for open and relaxed communication. These interactions can break down barriers, making it easier for team members to connect on both professional and personal levels, ultimately improving day-to-day communication.

3. Boosting Morale and Engagement
Engaging in fun and meaningful activities can significantly boost team morale. When employees feel valued and connected, their engagement levels rise. Engaged employees are more productive, motivated, and committed to their work.

4. Promoting a Positive Work Culture
A strong team bond contributes to a positive and inclusive work culture. It fosters a sense of belonging and community, which is especially important in a remote work environment where physical interactions are limited.

5. Supporting Mental Well-Being
Remote work can sometimes feel isolating. Team bonding activities offer a much-needed break from the routine, providing mental and emotional support. It helps employees recharge and return to work with renewed energy and focus.

What are ways your team commits to nurturing connections?  Would enjoy hearing and learning from you!


Robyn Marcotte
Founder – Aha! Leadership

“Discipline is the bridge between goals and accomplishment”. 
– Jim Rohn

Did you know this about disc?

DiSC is an assessment that aids with effective communication

Agile EQ Edition

Everything DiSC Agile EQ doesn’t just measure a person’s EQ. It provides a foundation for improving EQ by focusing on observable behaviors that are measured by DiSC.
Agile EQ helps learners understand their emotional responses by using both the language of DiSC and a new concept called Mindsets. The Agile EQ Mindset map helps learners recognize what behaviors are associated with the different mindsets(below).

Effective Leadership: 3 Keys to Seeing the Future Through the Fog

3 Keys to seeing the future through the fog

Effective management is a solution to many of the problems companies face today – as well as in any work environment.

But what does effective management mean in our current climate?

How do managers need to evolve going forward?

What new skills do they need to acquire or enhance?

1. Managers as coaches

A manager is no longer a “boss” or a delegator, but instead acts as a coach and facilitator of success for their team members.

To be an effective coach, managers must engage employees regularly so they can:

  1. Have meaningful conversations that allow them to understand each employee’s personal situation, preferences, strengths and professional goals
  2. Involve employees in establishing performance goals
  3. Set expectations and systems of accountability

This builds trust. Furthermore, by accentuating their strengths, helping employees plot their career paths and guiding them toward opportunities that will help them accomplish those goals, managers can boost:

  • Employee confidence
  • Feelings of inclusion
  • Engagement

Engaging employees in this way also helps to eliminate common areas of frustration and perceived disrespect. If a manager knows who their employees are as people, including their personal challenges, desires and innate tendencies, they can cater their management style to each person’s needs. Because everyone is wired differently, managers can’t expect to treat everyone the same and expect consistently good results.

As an example of how employees can be so vastly different, Gallup recently conducted a survey of 15,000 workers asking them whether they prefer, post-pandemic, that their work and personal life are separate or blended. Surprisingly, the result was 50% in favor of separation and 50% in favor of a blend. Now think about the people you manage – and imagine the friction that could be created if you didn’t know which category each of your employees prefer.

2. Effective leaders as deliverers of a consistent culture

In times of uncertainty, organizational culture can be a powerful differentiator between good and great workplaces. A culture with desirable qualities can:

  • Attract and retain star employees and, as a result, elevate the customer experience.
  • Can help employees to be more resilient and enable companies to better weather tough times.

Despite the increased focus on employee wellness in company culture, Gallup has found that the number of employees who strongly agree with the statement “my employer cares about my wellbeing” has dropped from nearly half to less than a quarter. This is a major problem, and managers must work to combat this perception and help to close the gap between executive leadership and employees.

Managers are the leaders who employees interact with the most. To many employees, their direct manager is the face of the company and represents the brand and culture to them. Therefore, managers have the most regular opportunity to embody and model the organizational culture to employees.

3. Effective leaders as architects of resiliency and engagement

Leaders must build resiliency and engagement in their employees to counteract negative emotions, such as change fatigue. To do this, they must balance flow and burnout.

  • Flow is the state at which employees experience challenges, but they rely on their strengths and manager’s guidance to perform at their best.
  • Burnout is when employees experience challenges plus barriers in their way.

Both flow and burnout share “high challenge” in common. Challenge is good and you don’t want to remove it from the workplace. What effective leaders should remove from the workplace are the barriers that hold employees back and frustrate them, so they can help employees accomplish what they need to do.

There’s also the recent phenomenon of quiet quitting, which really just means that employees are not engaged. If managers understand their employees and their personal situation, and take steps to intervene, quiet quitting doesn’t have to happen.

As Gallup has found, the average engagement level in the U.S. is at 32%. At great companies, regardless of geographies or industries, engagement levels are consistently at 70% or higher. What this statistic tells us is that high engagement is achievable and that leaders have an important role to play.

Source: Insperity

“The pessimist complains about the wind. The optimist expects it to change. The leader adjusts the sails.” 
– John Maxwell

Did you know this about disc?

DiSC is an assessment that aids with effective communication

DiSC is a valuable tool for managers. It gives you insight into your own management approach. And it helps you understand when and how to adapt your approach to the people you manage. Get a quick overview of how it works.

Management Video

Seven Tips to Help You Become a ‘Supercommunicator’

7 Tips to become a super communicator

Every time the front door of my gym swings open and a member breezes into the space, the entrance staff cries out “Have a great workout!” Five years into giving limp waves in return, I bellied up to the desk and asked the staffers how they were doing.

Thus began my weeklong experiment in being one of the “super-communicators”. My bible was bestselling author Charles Duhigg’s zippy psychology self-help book of the same name. Inspired by his own chagrin at being a less than sterling conversational partner – with his children, wife and employees at his former workplace – he committed himself to learning how to talk to others in a way that makes them feel heard.

Supercommunicators are rarely the most dynamic people in the room. They are the normies who are blessed with the ability to make those around them feel truly understood. The benefits aren’t only altruistic. Supercommunicators are scarily good at getting what they want.

So here goes my week of trying to live like somebody who is fueled by more than nervous energy, and possessed with the true gift of gab.

Saturday: mirror their wants and needs

It’s my warm-up day, and I’m starting off with a low-stakes audience. After we talk about the post New Years crowds, I ask the gym’s front desk denizens what they all do when they’re not sitting behind a front desk. A bit of an overstep, perhaps, but they’re game. One tells me that he is an actor and poet. Another says he is still in high school and considering joining the military. And the woman tells me that she is a plus-size model.

I think of Duhigg’s “matching principle”– mirroring somebody’s wants and needs is a way of drawing them closer, so I tell her that I’ve been dreaming of becoming a silver hair influencer ever since I stopped dying my hair. (It’s true.) She chuckles and shares the information of a few modeling agencies I might consider hitting up. As I wrap up my conversation and head over to the treadmill, I feel like myself – but on speed.

Sunday: laugh your way into their heart

I swing by my parents’ place, determined to try out Duhigg’s advice about laughter, which he says is invaluable for forging bonds. I think of some of the giddy meetings I overhear taking place behind glass walls at work. What jokes can they possibly be telling? Turns out little of what people laugh at actually constitutes funny material. According to the work of the British researcher Robert Provine, the vast majority of laughter follows “rather banal remarks”.

Unfortunately, the conversation at my childhood home is more baleful than banal. My father and mother are looking after my sister’s elderly cocker spaniel, who is recovering from eye surgery. So I remember that pivoting the conversational tone to reflect the needs of others is another key Duhiggism. I ask my parents about the daily routine with their four-legged patient, then how they are feeling about their adventures in dog-sitting. (Small talk that moves past the surface and asks people how they feel about the information in play, is another Duhigg tip.) Turns out my parents have a lot to say.

Monday: use your influence

Many of the examples in Duhigg’s book end in a supercommunicator influencing others to land on a desired outcome. I decide to try to charm a customer service representative to give me a better deal on my fitness app. Sadly, there is no phone number available, so I strike up a conversation with the chat software. My partner tells me his name is Ken, and assures me he is a real human. I comment on the dreary east coast weather, dash off a sad face emoji, then put in what I hope is a low-key request for a lower monthly fee. Then I say I can imagine he might feel taken advantage of when people ask for more than he is equipped to give.

“I’m just having a difficult time answering your questions. I’m not really used to talking about myself, especially in this case,” Ken tells me. My next reply to him, studded with weirdly placed “lol”s, evidently scares him away. “We’re offline,” a text bubble informs me.

Tuesday: assess what kind of conversation is needed

I’ve done something to annoy my husband. I would tell you what it was, but that would annoy him even more. He’s quiet throughout dinner. Duhigg says that the first step to a successful dialogue with a loved one is to figure out what kind of conversation the other person is looking to have. He likens this to the way elementary school teachers ask their students in distress: “Do you want to be heard, helped, or hugged?”

The cornerstone of Duhigg’s strategy is grouping conversations into three overarching buckets: “What’s This Really About?” (the most goal-driven back and forths), “How Do We Feel?” (a forum for airing feelings, otherwise known as “venting”), and “Who Are We?” (where participants banter about the new TV show they’re obsessed with or gossip as a way to establish their tastes and identities). “Do you want to discuss what I can do differently in the future, or is this about how you’re feeling?” I ask my beloved after dinner. He grunts and buries his face in a magazine. I remain a stupidconnector.

Wednesday: prepare a list of topics to discuss

No-grain diets. E Jean Carroll. A mutual friend’s bizarre career pivot. So goes the list of topics I have prepared for a lunch date with a former colleague who, I fear, wants me to do him a favor. According to Duhigg’s book, showing up to a meeting with a list of conversational topics will obviate the need to scramble for chatter, thus freeing up participants to be present and leave the scene in better moods. Over cheeseburgers, I steer the chat through my premeditated agenda, and find myself feeling leagues less frenetic than usual. After the server has cleared our plates, my ex-colleague clears his throat. But he doesn’t want to ask me for a favor. He wants to tell me about his teenage child’s recent struggles. Humbled, I listen.

Thursday: repeat what they’re saying

I’m falling behind on a story (midday lunches have that effect). Per Duhigg’s findings, reading non-verbal cues is essential, so I ask my editor for a video chat and steel myself to deliver the news face to face. My colleague is harried – more than I would have realized had I shot off an excuse on Slack. I ask them to tell me more about the work on their plate. “Looping for understanding” is a Duhigg-suggested tactic of slowing down a difficult conversation by listening to the other person’s hardship, repeating what you’ve heard, and then sharing what you have to say.

I assure my editor that they are doing a phenomenal job. By the time I get around to my own update, the pressure in my chest has dissipated. It’s evident that my failure to file my article on time is the least of the editor’s worries.

Friday: pay attention to non-verbal clues

My family has dinner with friends. The wife is incredibly kind and brilliant but after years of social visits, I have yet to walk away feeling like we have much in common. I don’t even have her phone number! Tonight is going to be different, though.

Showing that you are listening is just half the battle, I now know. You need to actually pay attention – with your ears and eyes – picking up on clues, and steering the conversation accordingly. I tune into her moves like a hawk-eyed naturalist. I perk up when she says “yeah” or “uh-huh”, which is a sign of somebody being engaged (or “back-channeling”, as Duhigg calls it). I note when she interrupts me, a sign she wants to skip ahead. Our conversation is more loose and fun than I was expecting. As I am leaving we exchange phone numbers. And when I reach home, I see she has followed me on Instagram. Huzzah!

Source: Lauren Mechling, The Guardian

“Communication works for those who work at it.”
– John Powell

Did you know this about disc?

DiSC is an assessment that aids with effective communication

With Conversation Starters on Catalyst, teams have an easy and fun way to tackle common challenges that hinder performance and move to tangible change. By combining DiSC with simple discussion guides, teams can talk about personality-based differences and how they affect group performance.
 You will:

  • Get to know each other faster
  • Communicate more clearly
  • Make better decisions together

 Getting started is easy!

  1. Visit the Your Groups feature on Catalyst
  2. Create and save a group with people in your organization
  3. Click into Conversation Starters and choose a topic

How to Give Feedback to Employees: 7 Tips for Success

Feedback for employees: 7 tips for success

In the workplace, the ability to provide constructive feedback is one of the most important tools at a manager’s disposal, giving them the power to shape not only an individual’s performance but also the performance of their department or organization as a whole. However, like many aspects of managing people, providing input is an art that takes practice. To get started, here are some essential tips for how to give feedback to employees.

1. Recognize the impact of feedback

Understanding the value of feedback is the first step in delivering it effectively. It’s easy for busy managers to neglect feedback when they don’t understand the impact their words can have on their team members. We’ve all had feedback – good and bad. Take a moment to reflect on the impact feedback has had on your development. The right feedback at the right time can be so powerful on someone that it may inspire them to change their career, or their whole life. It’s hard to push feedback to the back burner when you’re aware of its potential for profound change.

2. Find their feedback style

Just as people have their preferred communication styles, they have different preferences when it comes to receiving feedback. While some may be energized by public praise, others may be embarrassed by it. How can you tell which style your employees prefer? It’s simple – ask them. And the earlier you do it in the relationship, the better. As part of a new employee’s onboarding process, make sure to ask, “How do you like to be recognized?” This will help your team members – and you – feel more comfortable during the feedback process.

3. Choose the right time and place

The environment in which feedback is delivered can make or break its reception. Choose an appropriate setting. “Praise in public, correct in private” is a safe mantra to follow.

Also, keep in mind the timing of feedback is crucial. Don’t put it off. Address situations promptly while the details are still fresh in everyone’s mind. Whether it’s positive reinforcement or constructive criticism, try to deliver it as soon as possible after the behavior or action. “Catch them in the act,” as the saying goes, to reinforce the performance (or eradicate it). For example, if you spot a team member doing an outstanding job with a customer, make sure to praise them right away for it, and they’ll be much more likely to repeat the action.

Finally, setting the stage is important as well. Make sure your employee is prepared for receiving feedback by asking them, “Do you have some time for me to share some feedback with you on [your last project]?” Especially if you have some constructive feedback, you don’t want to catch them by surprise.

4. Be concrete and specific

While it’s always nice to give an encouraging “Good job today,” aim to be specific about what exactly your associate did and the impact it had on the project or company. Vague or ambiguous feedback can not only lead to confusion but also to hurt feelings in the case of constructive feedback. Such clarity will help your employee understand the feedback better as well as provide a road map for improvement.

5. Reconsider the compliment sandwich

The “compliment sandwich,” also known as the “feedback sandwich,” is a classic method of delivering constructive feedback by “sandwiching” areas for improvement between two positive remarks. While this approach can take the sting out of negative comments, for that very reason, it can underemphasize areas that need improvement.

When using the “positive-negative-positive” approach, it’s best to follow up this feedback sandwich with a dessert, so to speak, of checking for understanding and making a plan. Checking for understanding can be as simple as asking, “Does this make sense to you?” Open up the door for a two-way conversation at this point. Next, rather than putting your employee on the spot and asking for a plan then and there, ask them when they can give you a plan to correct the situation – and get a specific date.

6. Remember: It’s a dialogue, not a monologue

When giving feedback, stay mindful and show your employee respect by making sure the environment is distraction-free, for example, by putting your phone on silent. Invite your employee to share their thoughts and listen intently. Who knows, you may learn something important from your employee or identify an opportunity for improvement that will strengthen their performance. Above all, they’ll feel more engaged and empowered to take an active role in their work.

7. Follow up

A continuous cycle of feedback can have a powerful impact on behavior. Following up on your last feedback session will show that you care about how your employee is doing. It also gives you the opportunity to validate successful behaviors and to discourage less successful ones. The result is better communication with your team and faster growth and development.

Source: Chris Brennan, Insperity

“We all need people who will give us feedback. That is how we improve.”
– Bill Gates

Did you know this about disc?

DiSC is an assessment that aids with effective communication

Group map

The main feature is the Group map. Similar to the group map and poster available through the Group Culture and Group Facilitator reports, the map shows everyone’s dot location and their icon from Catalyst. This tab also shows the group members and their priorities and this list can be filtered by primary DiSC style. The “more info” link will take you to the “Your colleagues” comparison page with that person.

Groups Video